Several investors are unaware of the term TDS or Tax Deducted at Source. They often get confused as to when and why TDS is deducted from their interest or income as the case may be.
So, this article will help all the investors to understand the term TDS, when and why it is deducted and who has to file TDS return and when?
TDS or Tax Deducted at Source means a source of collecting tax by Government of India at the time when a transaction takes place. Here, the tax is required to be deducted at the time money is credited to the payee’s account or at the time of payment, whichever is earlier. But, in the case of payment of salary or life insurance policy, tax is deducted at the time of payment. This TDS amount is then deposited to income tax department, by the deductor (paying party). This means that the receiving party will have to pay only the remaining amount during the year end. In this way, some portion of your tax is automatically paid to the income tax department. Thus, TDS is considered as a method of reducing tax evasion conducted by the taxpayers.
Tax is deducted usually over a range of 1% to 10%.
Due Dates for payment of TDS
|Amount paid/credited||Due date of deposit of TDS|
|Without Challan||Same Day|
|With Challan||7th of next month|
|On perquisites opt to be deposited by the employer||
7th of next month
|Others||In the month of March||30th April|
|In other months||7th of next month|
As mentioned above, the tax is deducted at the time of making payment and deposited by the payer with the government.
Apart from depositing tax, the deductor should also file a TDS return.
TDS return is referred to as a quarterly statement which has to be given to the income tax department. It is compulsory for deductors to submit a TDS return in a timely manner. The details required to be provided while filing TDS returns are:
- PAN of the deductor and the deductee
- Amount of tax paid to the government
- TDS challan information
- Others, if any
Due dates of TDS Return
|Due Date for Form 24Q & Form 26Q||Form 27Q|
|April to June||
|July to Sept||
|Oct to Dec||
|Jan to Mar||
TDS Return Forms
There are various forms prescribed depending on the purpose of deduction. Following are the different types of TDS forms:-
|TDS on Salary||Form 24Q|
|TDS where deductee is a non-resident, foreign company||Form 27Q|
|TDS on payment for transfer of certain immovable property||Form 26QB|
|TDS in any other case||Form 26Q|
These returns have to be in company with a signed verification in Form No. 27A. It is a form that controls the quarterly statements. This has to be filed by deductors together with quarterly statements. It summarizes the control totals of “amount paid” and “income tax deducted at source” which has to match with the totals in TDS return.
TDS Return Submission
Assessees who are liable to submit TDS return electronically:
An assessee is liable to file e-TDS return if TDS is deducted from their income. It is obligatory to file TDS return within the due date mentioned above. In case an assessee does not file the return within the prescribed time, then he might also be liable to pay a penalty for such default.
Following are the assessees who are liable to file quarterly TDS return electronically:
People whose accounts are Audited u/s44AB
People holding an office under the Government.
Points to be considered for filling E-TDS return:
The following points are required to be considered to make sure that an error-free TDS return is submitted:
- Form 27A contains a control chart whose all columns must be filled. This form is then verified in hard copy form with the e-TDS return filed electronically.
- The totals of the amount paid and the tax deducted at source have to be correctly filled and the same has to be filled in all the forms including Form No.27A, Form No. 24, Form No. 26 and Form No.27.
- The asseesses are required to mention their Tax deduction Account Number (TAN) in the Form No.27A. This is similar to as it is done in the case of the e-TDS return. This is dictated by ‘sub-section (2) of section 203A of the Income-tax Act in India’.
- At the time of filing the TDS return, ensure that details relating to the depositing of tax deducted at source have been mentioned accurately.
- The basic form that has been used for e-TDS return recommended by the department is compulsory to follow. This is because it brings consistency and better understanding in filling the forms. It is necessary to mention the Bank Branch Code or the BSR code. It is a 7 digit code which is provided to the banks by the Reserve bank of India.
- E-TDS return has to be filed in the ASCII clean text format. To avail this format, you can use software of your choice such as Computex, MS Excel or Tally. Also, you have an option of using the software available at NSDL website known as Return Prepare Utility (e-TDS RPU Light) for filing the return online. It is important to ensure that the online TDS file formats come with 'txt' as the filename extension.
- The physical returns are submitted at any TIN-FC’s managed by NSDL. TIN-FC’s are found at specified areas across the country.
- If returns are filed online then they can be submitted directly at NSDL TIN website. In this case, the deductor has to sign the return through their digital signatures.
- While submitting the return, if all the information mentioned is accurate then a provisional receipt/token number would be issued. This provisional receipt/token number is considered as an acknowledgment stating the fact that the return has been filed. In case, the return is not accepted, then a non-acceptance memo will be issued along with the reasons of rejections.
Validation of the TDS Return File:
The procedure for validation of TDS return file is given below:
- Fill in the required details in the file.
- After filling in the details, the next step is to update it in the portal validation utility tool.
- The tool is available on NSDL website for free.
- In case any error is found in the file, FVU will provide a report for the same.
- Then make the necessary changes and verify the file again through the FVU.
The following charges are to be paid at the time of submission of the return.
|No. Of Deductee Records in TDS Return||Upload charges (excl. Of Service tax)|
|Returns having up to 100 records||Rs 31.15|
|Returns having 101 to 1000 records||Rs 178|
|Returns having more than 1000 records||Rs 578.50|
Penalty for the delay in filing the TDS Return
- Late filing of TDS Return
According to Section234E, if an assessee fails to file his/her TDS Return before the due date, a penalty of Rs 200 per day shall be paid by the assessee until the time the default continues. The total penalty should not exceed the total amount deducted.
- Non-filing of TDS Return
If an assessee has not filed the return within 1 year from the due date of filing return or if a person has furnished incorrect information then he/she shall also be liable for penalty. The penalty levied should not be less than Rs 10,000 and not be more than Rs 1,00,000.
Revision of TDS Return
After submitting the return if any error is detected such as incorrect challan details or PAN not provided or incorrect PAN provided, the tax amount credited with the government will not reflect in the Form16/ Form 16A/ Form 26AS.
To facilitate conformity and make sure that the tax amount is properly credited and reflected in the Form 16/Form 16A/ Form 26AS, a revised TDS return has to be filed.
- Procedure for filing Revised Return
The following are the different types of corrections that are to be made in order to submit an error-free TDS return:-
- C1 correction: Under this type, you can fill in the correct details of the deductor like the name and address of the deductor.
- C2 correction: Under this type, you can update challan details which include specific details like challan amount, BSR code, serial number of the challan, tender date of the Challan, etc.
- C3 correction: Under this, you can add, change or update details of the deductee.
- C4 Correction: Under this type, you can add or delete salary details erstwhile mentioned.
- C5 correction: Under this type, the PAN number of the employee or the deductee can be edited.
- C9 correction: Under this type, you can insert a completely new challan and then put in the essential deductees.
The above mentioned charges would also be required to be again paid in case a revised return is filed by the deductor.
Revised Return can be filed multiple times to incorporate any changes.
- Prerequisites for the submission of revised TDS return
- Revised TDS return can be filed only if the original TDS return is accepted by the TIN central system.
The assessee can check the status of the TDS return filed online by providing required details such as PAN number and Provisional Receipt number/Token number on the below given link of NSDL website:-
- Revised TDS return has to be prepared by using the most recent consolidated TDS statement. This can be downloaded from the TRACES website. For downloading this statement, the provisional receipt/token number of the original statement should be mentioned.
As mentioned above, TDS is the tax amount deducted at the time of payment. At the year end, while assessing the total tax liability, there is a difference between the total tax deducted during the year and the actual tax liability. If the tax deducted at the source is less than the actual tax liability, then the difference between the two has to be paid by the assessee. On the other hand, if the tax deducted at source is more than the actual tax liability, then it results in TDS refund.
Status of TDS refund
The status of TDS refund can be verified in following ways:
- An acknowledgment is sent to your registered e-mail address
- You can use your PAN card number on the website - https://incometaxindiaefiling.gov.in/
- You can also call at CPC Bangalore on 1800-4250-0025 (toll-free number) to check the status.
TDS refund period
The excess TDS paid by the assessee will be refunded. The time period of TDS refund amount depends upon whether you have filed your income tax return on or before the due date or not. If you have filed it on time, then excess TDS amount will be refunded between three to six months.
Interest on TDS Refund
According to the Section 200A of the Income Tax Act, 1961, if the income tax department does not pay the TDS refund amount within the specified time period, then they will have to pay an interest of 6% p.a. on the refund amount. This interest is calculated from the first month i.e. April of any financial year. However, no interest is applicable if the TDS refund amount is less than 10% of actual tax liability.
Filing TDS return is mandatory as per Income Tax Act, 1961 and it is also facilitates the following things:
- It helps in regular collection of taxes
- Ensures a flow of regular income to the government
- Reduces the burden of lump-sum tax payment. It helps in spreading the entire tax payment over a number of months which makes it easier for the tax-payer.
- Offers an easy mode of tax payment to the payer.